Director of Logistics

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Organization: Community Organized Relief Effort
Job Type: Full-Time
Country: United States
Experience: Mid Career (3-5 years)
Languages: English
Category: Logistics/Procurement
Topic: Disaster Management
Application Deadline: 17. March 2021

Job Description

The Director of Logistics provides day-to-day logistics and procurement support to CORE including headquarters departments and a portfolio of existing country programs. This position will play an important role in the strengthening and development of CORE’s logistics capability and capacity to enable the achievement of organizational goals. Internally, the position engages across functional and geographical boundaries at an operational and tactical level. Externally, it engages with partners and suppliers to further CORE’s operational objectives.

During deployment, this role will provide desk and technical support to logistics activities including rapid scale-up of procurement, warehousing, and inventory management.

ESSENTIAL DUTIES:

Headquarters & Country Office Support (75%)

  • Support the development and roll-out of Global Logistics and Procurement initiatives.
  • Lead as logistics and procurement focal point to provide technical support to a portfolio of country offices (CO) working closely with dotted line logistics and procurement counterparts.
  • Maintains general Logistics/Procurement email account for incoming and outgoing correspondence with vendors, HQ departments, and Country Office regarding RFP’s, tenders, and helpdesk requests.
  • Provide remote technical support to existing country programs around project start-up, large value procurement activities, assessment, and training.
  • Supports the development of strategic sourcing of key emergency response commodities such as pharmaceuticals, vehicles, and interaction with humanitarian procurement centers.
  • Contributes to the development of CORE’s supply chain capabilities.
  • Works with CORE Finance Department the design, development, and facilitation of training materials, processes, and policies.
  • Responsible for regular updating and dissemination of Global Logistics team information to other parts of the organization
  • Collects and analyses all country office asset, procurement, fleet, and inventory data and information
  • Compile department and organizational data and development of organization-wide logistics reporting framework
  • Provides in-country technical support around project start-up, assessment, and close of existing programs.
  • Provide in-country technical support to existing country programs around project start-up, large value procurement activities, audit support, project or program closedown, and training.

Deployment (25%)

  • Provide technical input and support to the response management, within humanitarian response settings, including the assessment, planning, start-up, budget management, and implementation of emergency supply chain activities.
  • Leads the coordination of rapid scale-up of procurement activities including the identification of international and local sourcing options, management of downstream supply pipeline, contracting of goods, services, and works suppliers, and liaise with programs and finance to ensure that all required documentation is created and maintained.
  • Leads the initial set up of inventory and warehouse management in an emergency response including Gifts in Kind (GIK) management. This may include setting up temporary warehouses and transit hubs, renting warehousing space, managing contingency stock, and receiving donations.
  • Coordinates fleet management and transport operations for emergency response.
  • Leads the rapid identification and set up of office and staff accommodation and facilities in fast-changing and volatile environments. This includes the setting up of equipment required to run the office, fleet management, etc.
  • Responsible for emergency response asset management.
  • Support the response management and others on effective planning of transition into recovery and rehabilitation phase of response, including hiring of replacement staff, longer terms contract, and forward planning.

OTHER DUTIES:

  • Ensure safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of CORE from Sexual Exploitation & Abuse, Child & Vulnerable Adult Protection, and harassment-free workplace policies.
  • Ensures Safeguarding policies and procedures are maintained through following appropriate procurement, casual labor, and vendor contracts.
  • Additional duties as assigned.

Qualifications

EDUCATION, LICENSES, & CERTIFICATIONS

  • Degree in Logistics, Supply Chain Management, or related field. May substitute for Certification in Humanitarian Logistics or similar, or extensive experience in humanitarian logistics.
  • Supply Chain Management certification.
  • Relevant qualifications or training courses.

EXPERIENCE

  • Minimum five (5) years logistics and procurement experience, preferably in a non-profit setting
  • Minimum three (3) year’s experience supporting supply chain function(s) in an international context.
  • Broad humanitarian sector experience with operations, ideally across several emergencies either domestic or abroad.

KNOWLEDGE, SKILLS & ABILITIES

  • Knowledge of humanitarian supply chain management, ideally medical supply chain.
  • Knowledge and experience of procurement, including sourcing, analysis, vendor and contract management
  • Experience in working with an ERP or other supply chain management IT solutions.
  • Experience in the collation, analysis, and communication of data and information to a non-specialist audience, via a variety of methods
  • Technical background across all aspects of logistics and supply chain management, including procurement, warehousing, fleet management, and humanitarian distributions
  • Good negotiating skills to achieve operational outcomes, applying a range of approaches, styles, and techniques to achieve desired outcomes.
  • Effective at communicating and collaborating across cultural, geographical, and structural boundaries, engaging positively and constructively with colleagues.
  • Strong project management and organizational skills; results-oriented and ability to problem solve.
  • Ability to build and maintain strong working internal and external relationships and represent CORE in a professional and competent manner.
  • Demonstrable understanding of, and commitment to, humanitarian principles, humanitarian response work, and child protection standards.
  • Demonstrable understanding of, and commitment to, equal opportunities, gender, and diversity.
  • Ability to work collaboratively with others, flexible and adaptable
  • Ability to travel domestically and internationally up to 25% of the time

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